Careers at Odysea

Full-time / On site

What we’re looking for…

We are seeking a Finance Assistant to join our well established and growing finance team.  This person will play a crucial role in supporting the Finance Department by performing various financial and administrative tasks. The ideal candidate will be detail-oriented, organised, and capable of working in a fast-paced environment.

Reporting to the Financial Controller this role is essential for ensuring the accuracy and efficiency of our financial operations.  This is a great opportunity for someone early in their finance career to learn and develop their skills.  This person should have a proactive attitude and will be excited to make the most of this opportunity.  Some experience in an FCMG environment would be beneficial

The role is based in Leyton, London (UK) and working from the office full time.

Your day to day responsibilities…

• Accounts Payable and Receivable:

   – Process and reconcile invoices and payments.

   – Monitor accounts to ensure timely payments.

   – Assist with the preparation of bills, invoices, and bank deposits.

• Financial Reporting:

   – Assist in the preparation of financial statements and reports.

   – Maintain accurate records of all financial transactions.

   – Support the month-end and year-end close processes

• Budgeting and Forecasting:

   – Assist in the development of budgets and financial forecasts.

   – Track and report on budget variances.

• Data Entry and Record Keeping:

   – Enter financial data into accounting software accurately.

   – Maintain organized and updated financial records.

• Reconciliation:

   – Perform regular reconciliations of bank statements, accounts, and credit card statements.

   – Investigate and resolve discrepancies.

• Administrative Support:

   – Provide general administrative support to the Finance Department.

   – Assist with filing, scanning, and document management.

• Compliance and Auditing:

   – Ensure compliance with financial regulations and company policies.

   – Assist with internal and external audits.

• Communication:

   – Liaise with vendors, customers, and other departments to resolve financial issues.

   – Provide support and information to team members and management as needed.

 Your skills, attributes, and experience…

• Bachelor’s degree in Finance, Accounting, or a related field, preferred.
• Proficiency in accounting software (e.g., QuickBooks, SAP).
• Strong Excel skills and familiarity with other Microsoft Office applications.
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Basic understanding of financial principles and accounting practices.

Applications should be sent to: [email protected]

Part-time / On site

What we’re looking for…

We are seeking a part time warehouse administrator to join our well-established team, supporting our Warehouse team. This person will play a crucial role in supporting the day to day running of the warehouse administration. The ideal candidate will be an organised and experience administrator with excellent attention to detail, who enjoys working in a fast-paced environment.

This is a newly created role in the business and this person will be based in our warehouse office. This is a great opportunity for someone looking for a varied part time administration role within an established team. This person should enjoy getting stuck in and helping at all levels. Some experience in a similar role is required.

The role is based in Leyton, London (UK) and working from the office.

Your day to day responsibilities…

– Receive and process incoming orders from customers and sales team.
– Prepare and print packing slips and shipping labels.
– Coordinate with the warehouse team to ensure timely and accurate order fulfilment.
– Support inventory audits
– Update inventory records in the system.
– Oversee the administration of incoming shipments, ensuring all items are accounted for
– Coordinate outbound shipments, including scheduling pickups and ensuring proper documentation.
– Maintain organised records of all warehouse transactions and documentation.
– Prepare reports on inventory status, order fulfilment, and other relevant metrics.
– Assist with administrative tasks such as filing, data entry, and correspondence.
– Liaise with the sales and customer service teams to ensure customer satisfaction.
– Ensure compliance with all health and safety regulations.
– Maintain a clean and organised work environment.
– Support with health and safety administration in the warehouse

 Your skills, attributes, and experience…

– Proven experience in administrative role, preferably in a warehouse or distribution environment.
– Excellent organisational and multitasking skills.
– Strong communication and interpersonal skills.
– Proficient in Microsoft Office Suite and office management software
– Ability to work independently and as part of a team.
– Pro-active problem-solving skills and attention to detail.
– Demonstrable attention to detail and problem solving skills

Applications should be sent to: [email protected]

This is a newly created role in the business and this person will have day to day oversight of health and safety, facilities management as well as supporting the Executive Team with general administration.  This is a great opportunity for someone to develop and evolve this essential role within the business.  This person should be excited to make the most of this opportunity and enjoy getting stuck in and helping at all levels.  Some experience in a similar role is required.

The role is based in Leyton, London (UK) and working from the office full time.

Your day to day responsibilities…

 Administrative Responsibilities:

• Oversee day-to-day office operations, including managing office supplies, equipment, and maintenance, particularly IT related issues.
• Coordinate and manage administrative support for the office, including handling correspondence, phone calls, and visitor inquiries.
• Provide administrative support to the executive team including arranging travel
• Organise and coordinate company events, meetings, and training.
• Manage office vendor relationships and service contracts.

Facilities Management:

• Oversee the maintenance and upkeep of the office, ensuring they meet health and safety standards.
• Support the warehouse supervisor to ensure the maintenance and upkeep of the warehouse meets health and safety standards.
• Coordinate and supervise maintenance and repair activities, including plumbing, electrical, and general building maintenance.
• Manage relationships with external contractors and service providers for facility-related needs.
• Ensure the security of the building, including managing access controls and alarm systems.
• Implement and oversee sustainability initiatives to improve energy efficiency and reduce operational costs.

Health and Safety:

• Develop, implement, and maintain health and safety policies and procedures in compliance with local regulations and industry standards for the office.
• Support the warehouse supervisor with health and safety policies and procedures to ensure compliance with local regulations and industry standards for the warehouse
• Conduct regular health and safety audits and risk assessments, identifying potential hazards and implementing corrective actions.
• Coordinate and manage health and safety training sessions for employees, including updating all records and paperwork.
• Maintain accurate records of health and safety incidents and ensure timely reporting and investigation.
• Serve as the point of contact for all health and safety-related matters, including emergency response planning and coordination.

Your skills, attributes, and experience…

• Proven experience in office management and facilities oversight, preferably in a warehouse or distribution environment.
• Experience of working looking after day-to-day IT issues with support from external providers
• Knowledge of health and safety regulations and best practices.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and office management software
• Ability to work independently and as part of a team.
• Pro-active problem-solving skills and attention to detail.

Applications should be sent to: [email protected]